Scope and General Purpose of Job / 工作范围及目的
1. To ensure validity and accuracy of all invoices, their appropriate allocation and timely payment.
确保所有发票的有效、准确及合理的分配与及时的支付。
Responsible to / 报告至
2. Chief Accountant
总会计师
Responsible for / 负责以下人员的工作(若有)
3. Accounts Payable Clerk
应付账文员
Main Duties /主要职责
4. Obtain, date-stamp and file copies of all documents which support authorized purchases (PR’s, PO’s, Delivery Notes, signed Receiving Tickets, etc.) for future matching to invoice.
取得与发票敲章,存档一致的结束采购授权的采购资料复印件(采购申请单,采购订单,送货单,收货单,等等)。
5. Compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.
将定期采购订单中的如数量、单价等明细项目与采购申请单做比较。
6. Spot-check periodically internal purchase orders for food and beverage items against their appropriate market lists.
定期抽查内部的食品和饮料采购订单,对比其正确每日货单。
7. Audit price and quantity variances as per daily Receiving Variance Report.
审核每日收货差异表中的单价和数量的差异。
8. Process daily invoices; that is, to match them to their supporting authorizations and receiving records.
对每日发票进行整理,并核对所有附件及收货记录。
9. Check accuracy of account allocations.
检查科目分类的准确性。
10. Batch invoices, to post them and to distribute them to Heads of Department for their approval.
计算发票,通过部门的认可后,输入及分配。
11. Determine all payments due and submit the disbursement schedule to the Director of Finance / Chief Accountant for approval prior to the actual preparation of cheques.
在实际准备支票之前,确定应付账款,并将其明细交送财务总监/总会计师审核。
12. Prepare payments and submit them, with their supports attached, for final approval and signatures.
准备付款并将其与后附货据与其交递以取得最终的批准及签字。
13. Raise and record manual cheques for urgent payment.
注意和记录用于紧急的应付账款的手工支票。
14. Prepare monthly accruals for goods and services received, but not invoiced.
即使没有发票,每月应计提所有收到货物及劳务的费用。
15. Co-operate and assist in reconciling the month-end inventory book balances to actual physical counts.
协作和帮助月底存货账户与实际盘货的核对登记平衡表中实际物资数量。
16. Carry out any other reasonable duties and responsibilities as may be assigned.
完成给予的其他合理任务。
17. Be courteous and professional when in contact with outside companies / suppliers and to maintain good working relationships with all colleagues throughout the hotel.
礼貌的,专业的对待外界的公司和供应商,并和酒店各方面同事保持良好的工作关系。
18. Have a complete understanding of the hotel’s employee handbook and to adhere to the regulations contained therein.
完全理解酒店员工手册并坚持遵循里面的规章制度。
19. Have a complete understanding of the hotel’s policy relating to fire, safety and health.
完全理解酒店消防政策,安全与健康。
20. Respond to changes in departmental functions as dictated by the industry, the company, or the hotel.
根据行业,公司或酒店的指示对部门运作的改动做出回复。
21. Carry out any other reasonable duties and responsibilities as may be assigned.
完成给予的其他合理任务。